Friday 27 March 2015

Estimates, decisions, prioritization, inventories

Ideas

In my personal life (or in any organization) ideas are like a flow of things. (This is nothing new for people who knows about lean etc). I see it like this:
I (or an organization for that matter) probably have a lot of ideas, or "things", of what I want to do. It's like I have an inventory of ideas/things. That's great. I hope? (I don't see anything bad with it at least).
The next step in the flow is the "materialization" of those ideas/things. Like: actually working on it, or doing some planning on what needs to be done.
And the final step is the outcome, or the idea/thing actually materialized.
That's basically how I view the flow of things in my life (and even how I see it in organizations as well).
Ideas/things comes at different sizes. I should switch tyres on my car, I should take it to service, I should put up new curtains at home, paint a room, remodel my kitchen, etc etc. One can easily correlate this with ideas/things in an organization (at probably all levels) as well.
But the thing is, I only have so much time to do all these things. Or I can't afford to "add resources" by hiring people who can help me.

Priorities, decisions

I don't need to dwell on this. I need to do these things, you need to do these things, organizations need to do this. We have limited resources/time, thus we need to make decisions, prioritize. And that's good, I'll get to that.
But let's say I need help because I'm not quite sure how to decide/prioritize. The value part is quite given, even though it might be hard to put numbers on them. But I'm not sure the effort of doing some things. I need help.
However someone gives me an idea of that effort/cost/whatever, if they judge, forecast, slice, whatever. I will treat it as an estimate. Because we can't know exactly, and unexpected things always happen.

Being reasonable

When unexpected things happen, I might question if those things wasn't possible to somehow foresee, or why not having some margin for such things. (Usually, in contracts, there are disclaimers for really unexpected things). But if there's a good reason for it, I'll buy that. That's not a big deal. "Shit happens", right? I'll somehow raise more money or stall everything. What can I do? Was it a bad decision? No. Why dwell on that? Let's do what we can right now, based on the information we now have. We made a decision based on the information we had at that moment. That's great! Be positive. I'm glad we at least started something. Now let's finish it. And learn til next time.
Would I have made another decision if I had knew? Maybe. Maybe not. But why dwell on that? It is what it is. Look ahead. Stay positive. And learn!

Feedback

Hopefully some progress will be reported. So I know ahead of time how things are going. So I can steer and adjust and coordinate. Even with the other things I want to do. Best thing is to actually show me progress, not just tell me progress. If I get to see small pieces of value being delivered and ready, I might even start using some of them. I might actually say "Stop, I think that's enough" (who knows?). And if you show me progress I would probably stop asking for estimates during this materialization, I can obviously just look at the progress and see for myself we're on track or not.

Inventory

Let's say I don't want to have an inventory of ideas, or that I want to drastically decrease it. I'd have to get more resources (or time, however that is done?) to get them done. That's fine. But you know what I think will happen? I will just have even more ideas. And we're back on square one. And that's great! It's called: growing.
Or I could just delete most, or all ideas. But that doesn't feel right.
Or I could start working on all ideas/things (and have all of them in the "materialization phase"). But then I'll probably never really finish any of them either... You know - limit WIP.

"Materialization phase"

When an idea/thing is in this "step/phase", I don't really care that much about other things than progress, as I've said earlier.
If the one I'm hiring doesn't feel it's valuable - in their process - to use estimates, that's fine. If they want to not do sprints or sprint planning or planning poker, story points, or if they want to slice or forecast or whatever, I really don't care that much. (Even though I might be interested in how they work). And this is probably where #NoEstimates have its place?
But as long as I, somehow, have an idea of how we're progressing and/or if it seems like we need to plan (or do) something differently, I'm happy.
When someone reports that progress, it's an estimate to me (because they can't possibly tell me it's fact. But if it is - great!). Thanks for those estimates! (Sorry if I've never said that, I should). I feel that's valuable to me.

Bottom line

I think this is kind of basic stuff.
Do I want to change how this works? I don't see any reasons.
Is it a smell of possible dysfunctions? I can't actually sniff any.
In fact I think it's part of living. Both personally and as an organization.

Love! Live! Fight! Learn!

And how do I look upon #NoEstimates?
It's about the dysfunctions associated with estimates. It's not about throwing babies out with the bathwater.
Could it have a better name? Hell, yeah! :-)
But it's like some kinds of "journalism", you have to make some drama to get attention to a topic. One can have lots of opinions of that. Mine is probably as good as yours :-)

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